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Title IX & Student Conduct Code Blog

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How to File a Title IX complaint

Perhaps you’re the parent of a child whose school did not allow him to try out for a sports team because of his gender. Or maybe you’re a female university student who was turned away from pursuing a degree in a STEM field. Perhaps you’re a pregnant teen who has been excluded from participating in a school-sponsored activity. Perhaps you’re involved in a disciplinary action for sexual misconduct and the school did not respond appropriately or treated one gender more favorably than the other.  Sex discrimination happens in a number of ways, and if it is happening to you, filing a Title IX complaint with your school and/or the Department of Education Office for Civil Rights may be an option for you.

Title IX exists to protect students from harassment, discrimination, or otherwise improper treatment in educational institutions upon the basis of sex. Below, we’ll provide a brief overview of the Title IX complaint process, and what to expect in the event of a Title IX violation. If you have additional questions, an attorney experienced with Title IX procedures can help ensure you move forward properly informed and with the appropriate support at every stage of the process.

Who Can File a Title IX Complaint?

The U.S. Department of Education’s Office for Civil Rights (OCR) explains that anyone can file a Title IX complaint with the OCR. This includes students, school employees, or a person or organization who is filing on behalf of a victim of sex discrimination. To file a complaint through a school, you will need to follow the school’s policies and procedures.

Who Should You File the Complaint With?

Title IX requires schools to appoint a Title IX coordinator who is responsible for consulting with and providing information to potential complainants and investigating sex discrimination complaints filed within his or her school community. The contact information for your school’s Title IX coordinator can be found in your school’s nondiscrimination statement, which should be posted on the school’s website, as well as in prominent locations throughout the school’s campus. You can also contact your school’s administration office for instructions for filing a Title IX complaint at your school.

If you are unable to get an appropriate response from your school’s Title IX authority or you don’t wish to file your complaint with school officials for whatever reason, you may also file a complaint directly with the OCR. The complaint may be filed online, or by mail, email, or fax. You can use the form provided by the OCR, or you can write your own letter describing the alleged discrimination. If you opt to write a letter, you must also include the following information:

  • Your name, address and, if possible, a telephone number where you may be reached during business hours.
  • Information about the person or group of people injured by the alleged discrimination. You do not need to include the name of the victim or victims.
  • The name and location of the school.

If you’re unsure as to how to complete this process or you aren’t getting an adequate response to your complaint, you can also seek the guidance of an experienced Title IX attorney.

Is There a Time Limit to File?

If you go through the school’s grievance process first and then decide to file a complaint with the OCR, you must file the OCR complaint within 180 days after the the last day that the gender discrimination took place. If you do not go through the school’s procedure, a complaint must be filed within 180 days after the last instance of discrimination. If you file a complaint about an alleged violation that occurred more than 180 days ago, you must request a waiver for the time to file and show good cause as to why you were unable to file on time.

Are You Worried About Retaliation?

Many victims of discrimination are afraid that if they file a Title IX complaint, the person or people who are the subject of their complaint will retaliate against them. However, Title IX specifically protects complainants from retaliation if bringing forward a claim. Retaliation against a person who filed a complaint is, itself, a form of discrimination and is prohibited by Title IX.

Examples of prohibited retaliation can include:

  • Giving a student who filed a complaint failing grades.
  • Preventing a student who filed a complaint from participating in school activities.
  • Threatening to expel a student who filed a complaint.

If OCR finds that a school retaliated against a student or employee who filed a complaint, some of the steps OCR may require a school to take include:

  • Training for employees about the law and how to avoid engaging in retaliation.
  • Adopting a communications method through which employees continually receive information about retaliation.
  • Incorporating the prohibition against retaliation in the school’s policies and procedures.
  • Implementing a public outreach strategy to reassure the public that retaliation is prohibited.

If the school refuses to cooperate with OCR or fails to take corrective actions it has agreed to, OCR can temporarily or permanently end federal financial assistance to the school.

What Happens Once the Complaint Has Been Filed?

Each school has its own procedures for handling complaints, and you can check with your school’s Title IX coordinator to find out what your school’s procedures are. Generally, once you file a complaint, the school will notify you and the person you have made a complaint about that an investigation has been opened. The notice will also likely describe what policy the school believes may have been violated. After that, the school will gather information, which will likely include interviews with you, the person you claim discriminated against you, and any witnesses. Finally, the school will usually write a formal report and decide whether discrimination occurred. Once the report is complete, the school will send a copy to you and to the person you made the complaint about. If the school concludes that discrimination did occur, the school will then go through its established disciplinary process.

Whether you’ve been the victim of discrimination based on your sex or you have been accused of sex discrimination in a federally funded school, Title IX matters can be complex. An attorney experienced with Title IX investigations can ensure you are protected at every step of the process. Let us help you understand the legal options that may be available to you and protect your civil rights. Contact us at Duffy Law online or by calling (203) 946-2000.

Christine Brown

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Attorney At Duffy Law

Christine Brown has a comprehensive understanding of Title IX and how it impacts students, faculty, and staff on college campuses. Before joining Duffy in January of 2020, Christine held the dual roles of Director of Legal Services and Title IX Coordinator at Fairfield University, where she was responsible for developing the school’s Title IX policies and due process procedures. She presided over hundreds of university matters including dozens of Title IX hearings and conduct code violation claims ranging from sexual assault to hazing to racial bias.